TOWN OF BIG STONE GAP, VIRGINIA

 REGULAR COUNCIL MEETING AGENDA

COUNCIL CHAMBERS                   

505 E. 5^TH STREET, SOUTH            

BIG STONE GAP, VIRGINIA                    June 13, 2017                                            6:30 pm

1.         Call to Order and Roll Call. 

2.     INVOCATION by Rev. Ray Moore of Christ Episcopal Church.

3.     PLEDGE OF ALLEGIANCE

4.     ADOPT OR AMEND THE AGENDA

5.     PUBLIC HEARING – Powell River Intake and Raw Water Line Upgrade Project

6.     COMMENTS FROM CITIZENS

7.     GENERAL ORDER OF BUSINESS

a.       Approval of minutes of Council Workshop Meeting of May 2, 2017.

Recommended Action:  Approve as presented.

b.      Approval of minutes of Regular Council Meeting of May 9, 2017.

                  Recommended Action:  Approve as presented.

d.   Departmental Reports for the month of May, 2017.

Recommended Action:  Received and filed.

            e.   Treasurer’s Report for April, 2017.

Recommended Action:  Received and filed. 

 8.    TOWN ENGINEER’S REPORT

Agenda – Regular Council Meeting 06/13/17

Page 2 of 2

 9.    CLOSED SESSION – In accordance with VA Code Section 2.2-3711(A)(29) for the discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.

10.   TOWN MANAGER’S REPORT

a.       General Engineering Services

b.      July Council Meetings

c.       July 4^th Parade Permit

d.      Proclamation – Trendy Treasures

e.       Celtic Festival Request

f.        Employee 2% Bonus – FY17

g.      Budget Amendment

h.      Projects Update

11.    LEGISLATIVE

         a.  Ordinance 18-2017 being an Ordinance adopting the budget for the Town of Big   Stone Gap, VA for the fiscal year July 1, 2017 through June 30, 2018, appropriating          funds for the fiscal year and placing levies upon all real estate, personal property,   bank stock, licenses, fees, consumers of utility services, meals tax, vehicle license tax, cigarette tax, transient occupancy tax, and all other levies as previously imposed           or modified herein.

12.    COMMITTEE REPORTS

         a.  Planning Commission

13.    COUNCIL COMMENTS AND DISCUSSION

14.    ADJOURNMENT

                                                Authorized by Judy C. Hall, CMC, Town Clerk/Treasurer

PUBLIC NOTICE

POWELL RIVER INTAKE & RAW WATER LINE UPGRADE

PLANNING GRANT #PG-273-13

The Town of Big Stone Gap has applied for funding from the Virginia Drinking Water Supply Revolving Fund Program to:  complete the planning documents, including the Preliminary Engineering Report, Environmental Assessment, and Final Design for an upgrade project at the Town’s intake and raw water line.  The project consists of the installation of a settling basin, approximately 600 linear feet of 16-inch raw water line, four 10-inch gate valves, an 8-inch blow off on the new raw water line, and all associated appurtenances.  The new settling basin will be installed in-place of the current collection box.  The new raw water line will be installed adjacent to the existing line in previously disturbed areas.  No in stream work will take place.  The construction area of this project is on previously disturbed land within the property boundaries of the Water Treatment Plant.

The funding request for the Planning Grant was $50,000.  The opinion of probable cost for the proposed project is $363,591; the funding request will be determined at a later date.  A description of the project and an Environmental Assessment of the project are on file at the Town Municipal Building located at 505 E. 5^th St., S., Big Stone Gap, VA and available for public review between the hours of 9:00 am and 4:00 pm Monday thru Friday.

A public hearing for the purpose of receiving comments on the project, the alternatives considered, their environmental impact, the estimated cost, and the other associated user charge impact will be held at 6:30 pm on June 13, 2017 at the Town Municipal Building located at 505 E. 5^th St., S., Big Stone Gap, VA.  Any written comments should be addressed to Stephen Lawson, Town Manager, at 505 E. 5^th St., S., Big Stone Gap, VA  24219 and post marked no later than March 7, 2017.